Exhibition & Sponsorship


PLEASE CLICK FOR THE LIST OF SPONSORS AND EXHIBITORS

The European Association of Archaeologists cordially invites you to participate in the 20th Annual Meeting of the European Association of Archaeologists 2014, to take place in İstanbul, Turkey, 10-14 September 2014. The EAA will be celebrating the 20th anniversary of its foundation with special events and exhibitions in Istanbul.

The interest shown in the Istanbul 2014 EAA Meeting has already exceeded expectations with the highest level of applications in the history of EAA Meetings. We are proudly expecting to welcome as many as 2,500 participants from over 75 countries, mainly specialized in European archaeology, archaeometry, environmental archaeology, theoretical archaeology and heritage management.

The 2014 Meeting of the European Association of Archaeologists will be the biggest and most comprehensive international meeting on cultural heritage ever to take place in Turkey. It will bring together experts from all fields of specialisation in cultural heritage, covering  the entire span of cultural history from early prehistory to the late Medieval period. It will feature extensive coverage of archaeology, history of architecture, museology, archaeological and environmental sciences, theory and methodology.

The Organising Committee has taken the 2014 EAA Congress as an opportunity to conduct a series of parallel activities so as to share this unique event as widely as possible; within this framework various national and international archaeological exhibitions and book displays will be organised, both in the venue and also in different parts of İstanbul.

The Organising Committee will arrange a rich and varied selection of archaeological and cultural tours to be scheduled both before and after the Congress, providing opportunities to visit sites, museums and monuments across Turkey.

The host city, Istanbul merges nature and history in harmony to create an enchanting cultural environment. Due to its central location among distinct cultural geographies, Istanbul has always been a world city of focal importance from early prehistory to the present, and is adorned with the fabulous relics of three great empires. Linking East and West, past and present, the city is a uniquely multi-cultural metropolis.

The EAA Istanbul 2014 Meeting, hosted by the Istanbul Technical University, will be held at the Taşkışla Campus of the Faculty of Architecture. The Taşkışla Campus is centrally situated in the European part of Istanbul, overlooking the Bosphorus and within walking distance of major hotels, budget accommodation facilities, and Istanbul’s world famous hub of entertainment.

Considering the significance of this meeting as an international medium for archaeology and for cultural heritage, we look forward to your active participation and appreciate your generous support.

We therefore strongly believe that your active support and participation in such a unique event will reward your institution/company with clear reputational and advertising benefits.

For any queries and questions please do not hesitate to contact Oasis Travel Ltd, Professional Congress Organiser of the Meeting.

Thanking you in advance for your kind interest in our Meeting, we look forward to welcoming you to Istanbul soon.

 

Prof.Dr.Mehmet Özdoğan                                                                Prof.Dr.Turgut Saner

Co-President                                                                                     Co-President

 

WORLD OF PARTICIPATION

 

German

Afganistan, Albania, Argentina, Armenia, Australia, Austria, Azerbaijan, Bahamas, Belgium, Bolivia, Bosnia &
Herzegovina, Brazil, Bulgaria, Canada, Chile, China, Croatia, Cyprus, Czech Republic, Denmark, Dominica,Ecuador,Egypt
Estonia, Finland, France, Georgia, Germany, Great Britain, Greece, Hungary, Iceland, Iran, Iraq, Ireland,Isle of
Man,Israel, Italy, Japan, Kazakhstan, Latvia, Lesotho, Lithuania, Macedonia,Malta,Mexico, Netherlands,New Caledonia
New Zealand, Norway, Pakistan, Phillipines, Poland, Portugal,Qatar, Republic of Serbia, Romania, Russia, Saudi Arabia
Serbia, Singapore, Slovakia, Slovenia, South Africa, Spain, Sweden, Switzerland, Syria, Turkey, Ukraine, United Arab
Erimates, United Kingdom, United States of America,Vatican City State

EXHIBITION OPPORTUNITIES

 

EXHIBITION SPACE

- An opportunity to meet your prospective customers demonstrate your products, or show samples of your work

 

The cost per space (4 sqm):  € 600

Any additional square meter:  € 150  

The exhibition space is determined on the first come first serve basis.

The exhibition space rental fee includes:

1 free exhibitor badge (exhibitors‘ badges include admission to the scientific sessions, admission to the Opening ceremony and Reception on Wednesday, 10 September and admission to the Annual Party on Thursday, 11 September 2014.). Other attendees associated with a particular exhibition space must register as delegates.

ADVERTISEMENT IN THE FINAL PROGRAM

An opportunity to increase awareness about your organization’s participation at the EAA 20th Annual Meeting 2014:

Price for one advertisement in the final programme (advertisement copy to be provided by the sponsor)

 

INSERT IN THE CONFERENCE BAG

 

• 1 item (1 page) only, provided by sponsor € 500

 

 

All prices quoted in this prospectus include VAT.

Any other forms of sponsorship such as Sponsorship of a day of the Meeting, Sponsorship of sessions, Sponsorship of the excursions etc. can be tailored according to your needs and expectations. For more information and to book your participation please contact the EAA 2014 Meeting Secretariat.

 

 

VENUE

 

The meeting will take place at the Taşkışla campus of the Istanbul Technical University. The Istanbul Technical University, one of the oldest and most reputed academic institutions in Turkey, has its main premises at Ayazağa on the northern sector of Istanbul.

Taşkışla was originally built in the 1840s to serve as a hospital but turned into a military barracks in defence of the Dolmabahçe palace, down the hill on the Bosphorus.

The building was partially destroyed during the 1908 revolt; it was allocated to the Technical University and then underwent considerable restoration in 1950.

At present the building mainly houses the Faculty of Architecture. In spite of its long history, the building has all modern facilities for teaching, lectures and sessions including exhibition halls, bistros and cafes.

The Exhibition Halls are located by the entrance in both wings of the main atrium where coffee and tea will be served during session breaks.

 

 

PRELIMINARY EXHIBITION PLAN

The exhibition areas will be situated on both sides of the main entrance on the ground floor. The coffee break stations will be placed just adjacent to the exhibition areas. Below you can find the first draft of the exhibition plan. The plan will be adjusted according to the final number of exhibitors and the real sizes of the stands.

 

Please click to enlarge

 

 

ORDER & PAYMENT

Exhibition space reservations are not finalized until full payment and a signed order form are received by the organiser (Oasis Travel Ltd.). Exhibition space is assigned on a first-come, first-served basis. The reservation deadline is 1 May 2014. By reserving early, you can ensure first choice.

For reservations please contact the EAA 2014 Meeting Secretariat. info@eaa2014istanbul.org

Contact Person: Mr.Tayfun Akçığ tayfun@oasis.com.tr P:+90 212 292 4714 ext. 122

 

 

INFORMATION FOR EXHIBITORS

 

EXHIBITION SCHEDULE

Stand Set-up & Decoration:

10 September 2013: 12:00 -14:00

 

Exhibition hours:

10 September 2014: 14:00 – 17:00

11 September 2014: 08:30 – 18:00

12 September 2014: 08:30 – 18:00

13 September 2014: 08:30 – 18:00

14 September 2014: 09:00 – 13:00

 

Dismantling:

14 September 2013: 13:00 – 14:00

 

STORAGE

A lockable room for overnight storage will be available for all exhibitors.

 

SHIPPING INSTRUCTIONS

All goods should be shipped on a prepaid basis and should arrive in Turkey at the address below  (must be delivered to Istanbul on 08 through 10 September before setting-up starts).

 

 

Shipping Address:

Mr.Tayfun Akçığ

Istanbul Teknik Universitesi

Mimarlık Fakültesi
Taşkışla Kampüsü 34437 
Taksim-İSTANBUL

Courier shipments

- from European Union countries 3 days before the setting-up of the exhibition

- from all other countries 5 days before the setting-up of the exhibition

When sending a courier shipment, please be sure to send us a pre-advice with the full details of the shipment: courier company, number of pieces and tracking number.

 For door to door forwarding including customs clearance you can contact ARC Global Logistics at       http://www.arcgloballogistics.com/en/Default.aspx

Contact Person: Orhan Halisdemir ( Sales Manager) orhan.halisdemir@arcgloballogistics.com

IMPORTANT NOTE REGARDING CUSTOM DUTIES

1)      Normally any sample product brought along with the owner is not subject to customs duty.

2)      Any promotional material to be delivered to the exhibition should be reported as ’No commercial value’ in the customs declaration form if required at the Turkish border.

3)      If these materials are sent by shipment, please make sure to state ‘No commercial value’ in the customs documents before shipping.

4)      All products including books which are brought/sent for sale during the Meeting are subject to import duty and VAT which should be paid in advance to be reimbursed for the remaining goods taken out of Turkey after the Meeting.

5)      For further information please check with your customs/shipping brokers.

6)      For door to door forwarding including customs clearance you can contact ARC Global Logistics at         http://www.arcgloballogistics.com/en/Default.aspx

 If you need any assistance with regards to shipping and customs assistance, please call or send an email to the Meeting Secretariat info@eaa2014istanbul.org

 

Contact Person: Mr. Tayfun Akçığ tayfun@oasis.com.tr P:+90 212 2924714/EXT.122


 

SPONSORSHIP OPPORTUNITIES

 

Main Sponsors (2)

 

 

€ 50.000 or more

 

Will have following opportunities;

 

 

Meeting Sponsors

 

20.000 or more

 

 

Friends of the Meeting

 

In addition to your level of sponsorship, you may support the following activities:

 

COFFEE BREAK  Total € 17.500  /Partial € 2.500

Coffee breaks will be served in the foyers of the venue; each Sponsor’s name and logo will be displayed on each coffee bar.

 

 

SIGN BOARDS  €2 000  

Sponsor’s name and logo will be printed on each sign board within the Meeting venue.

 

INTERNET AREA 1 000 EUR

The Internet area will be located in the central foyer within the exhibition area. Sponsor’s name and logo will be displayed on each PC monitor.

 

PRINTED ABSTRACT BOOK € 2 000  

Sponsor’s logo on the book, 1 full page of advertisement.

 

PRESENTATION CHECKING ROOM €1 000  

Sponsor’s name and logo will be displayed on each PC monitor and at the entrance to this frequently visited room.

 

WELCOME COCKTAIL SPONSORSHIP € 5 000

Sponsor’s logo will be displayed in the venue and on the tickets.

 

ANNUAL PARTY SPONSORSHIP € 5 000

Sponsor’s logo will be displayed in the venue and on the tickets.

 

ANNUAL DINNER SPONSORSHIP  € 5 000

Sponsor’s logo will be displayed in the venue and on the tickets.

 

 

ADVERTISEMENT

- An opportunity to increase awareness about your organization’s participation at the EAA 20th Annual Meeting 2014:

 

IN THE FINAL PROGRAMME

 

Price for one advertisement in the final programme (advertisement copy to be provided by the sponsor)

 

 INSERT IN THE CONFERENCE BAG

 

• 1 item (1 page) only, provided by sponsor 500 EUR

 

 

All prices quoted in this prospectus include VAT.

Any other forms of sponsorship such as Sponsorship of a day of the Meeting, Sponsorship of sessions, Sponsorship of the excursions etc. can be tailored according to your needs and expectations. For more information and to book your participation please contact the EAA 2014 Meeting Secretariat.

 

ORDER & PAYMENT

Sponsorship is not finalized until full payment and a signed order form are received by the organiser (Oasis Travel Ltd.). Exhibition space is assigned on a first-come, first-served basis. The reservation deadline is 1 May 2014. By reserving early, you can ensure first choice.

 

For reservations please contact EAA 2014 Meeting Secretariat.

info@eaa2014istanbul.org

 

Contact Person: Mr. Tayfun AKÇIĞ tayfun@oasis.com.tr  P+90 212 292 4714 ext.122

EAA 2014 ISTANBUL MEETING SECRETARIAT

 

OASIS Travel Enterprises

P:+ 90 (212) 292 4714

F: + 90 ( 212) 292 4797

www.oasis.com.tr

oasis@oasis.com.tr

 

 

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