CALL FOR SESSION AND ROUND TABLE PROPOSALS HAS BEEN TERMINATED ON NOVEMBER 11, 2013.
THE SCIENTIFIC COMMITTE WILL ANNOUNCE ACCEPTED PROPOSALS ON DECEMBER 16, 2013.
IMPORTANT DATES OF THE MEETING CALENDAR
16 December 2013: Announcement of accepted Sessions on the web page of the Congress and opening of the call for Paper and Poster proposals.
16 December 2013 - 27 January 2014: Submission of Paper and Poster proposals
17 March 2014: Announcement of the final programme
CALL FOR ORGANIZING REGULAR OR POSTER SESSIONS
AND ROUND TABLES
The call for proposing sessions and round tables for EAA Istanbul 2014 Meeting is now open to terminate on November 11, 2013. In compliance with the rules set by EAA on keeping strict deadlines, interactive system registering and accepting proposals will automatically shutdown at 17.00 pm GMT (19.00 local time in Turkey).
The list of sessions and round tables accepted by the Scientific Committee will be announced on the Web page of the EAA Istanbul Meeting on December 16, 2013 and the call for papers will open at that date.
Session submissions peer reviewed by 10 members of the Scientific Committee.
THE THEMES OF THE ISTANBUL EAA ANNUAL MEETING
The following six themes define the framework of the Istanbul 2014 EAA Annual Meeting; the decision to select these themes was taken within the context of incorporating a wide range of subjects covering all time periods on a supra-regional level. In order to concert with the objective of EAA, the Scientific Committee considers the first theme, “Connecting seas - across the borders” as the prime theme of the Istanbul Meeting.
For short texts describing the themes click on the relevant title below or go to http://demo.eaa2014istanbul.org/sayfa/59
EXTRACTS FROM THE GUIDELINES SET BY EAA FOR PROPOSING SESSIONS AND ROUND TABLES
A – SESSIONS
1) Only EAA-members are allowed to propose and organize a Session
So, before or while proposing a Session, please be sure to register/renew your membership to the EAA by linking to http://www.e-a-a.org/membership.htm
2) No member shall be allowed to organize more than one Session, although members may act as discussant or chair in other Sessions.
3) Session organizers (i.e. those submitting session proposals) should be from more than one country. ‘Country’ is defined by EAA not according to your nationality, but the location of the institution you are normally associated with. The Session should normally have organizers from at least two countries and speakers participating in the Session with papers should normally be from at least three countries.
Accordingly Session proposals must be submitted by at least two members with affiliations in different countries.
4) A regular Session lasts a half day and normally consists of ten 20-minute presentations (although flexibility should be given to individual session organizers to reduce the length of time allowed for each paper in order to include more papers), including discussion, introductory and closing comments. These concern a well-defined theme and may be submitted together by the organizer of the Session.
5) In proposing Sessions, the session organizers are encouraged to contact other colleagues potentially interested to join by presenting papers; when submitting Session proposals positive responses should be listed. Nevertheless, additional papers can be proposed after the Session has been accepted.
Where insufficient papers have been proposed a Session may be cancelled by the Scientific Committee after the deadline for abstract submissions. Proposals by the Scientific Committee (on the basis of abstracts submitted by members) need the approval of the organizer. Proposals by the organizer need the approval of the Scientific Committee.
6) The Sessions are to be chaired by the organizers submitting proposals; the Scientific Committee may require that it is consulted if a person other than the organizer is appointed to chair the meeting.
7) Session organizers are responsible for preparing the complete program of their Session and for sending the abstracts of all presentations to the local organizers for inclusion in the conference Abstracts Book.
10. Please note that as organizer it is your responsibility to ascertain that all presenters are registered and have fully paid for the meeting by deadline. Failure to do so may result in the removal of a presenter or even in the cancellation of your Session.
11. Be aware that in the event that an insufficient number of papers are proposed or accepted for your Session, it may be cancelled.
B - ROUND TABLE.
A Round Table is an interactive event organized around a specific and tightly focused theme. Formal presentations are kept to a minimum and normally consist only of opening and closing remarks so that an open discussion is encouraged. Round Tables are to be held in small rooms, with a maximum number of 30 participants and a seating arrangement suitable for general participation in the discussion
Participation in a closed Round Table is by invitation only. A maximum of two closed Round Tables can be accommodated per annual meeting. If need be, this type of event can be held in addition to the maximum number of parallel events
C – POSTER SESSION
A Poster Session consists of a group of posters organized around a specific theme and submitted together by an organizer. Posters will normally be displayed for the duration of the meeting, but there will be a specific time slot in the program for specially prepared sessions.
HOW TO PROPOSE
1) Session and Round Table proposal must be made electronically by linking to the Web page of the Istanbul Meeting.
2) Proposals can be made by at least two EAA members with affiliations in two different countries.
3) Each proposal must include:
a) Names, titles, addresses of their affiliations, contact Email addresses
b) Indicate whether regular Session, Poster Session or Round Table
c) A text of maximum 200 words clarifying the objectives and the relevance of the Session
d) Session organizers to choose 3 keywords to associate to their Session’s subject. Key-words should be then requested from paper and poster proposers too.
e) If session organizers have already approached colleagues interested in the theme, they should list their proposed papers, their names and Email addresses. Do consider that Sessions should normally have contributors from at least three different countries.